We are seeking a privacy partner to join our Privacy & Data Security practice group.  This is a great opportunity to work with startup and emerging growth technology companies in a variety of industries and with international consumer products brands.  The successful candidate will enjoy working in a dynamic and collegial environment, for a law firm with robust practices in corporate, public securities, M&A, entertainment, IP, brand protection, privacy and data security and business litigation.  Must have broad based and sophisticated privacy law experience coupled with a growing book of business and a demonstrated ability to handle clients and a desire to bring in new business.

Candidate must have advanced experience in the privacy field, including in:

• compliance with domestic and international privacy laws;
• advising on design, implementation, maintenance, and enforcement of privacy policies, procedures, and controls;
• advising on e-mail marketing and online advertising;
• negotiating contractual provisions allocating risk between clients and service providers related to personal data, trade secrets, and confidential information;
• advising on representations and warranties related to privacy and security in M&A transactions;
• advising on incident response planning;
• working with forensics teams and handling data breach assessments and notifications;
• identifying technical opportunities to evaluate the cyber security and privacy impacts on a client’s business; and
• monitoring developments in privacy and data protection laws and regulations, key judgments, and regulatory guidance to help determine impact for the businesses.

Candidate’s Role:

• To create, with the collaborative support of members of the Privacy & Data Security practice group, an achievable business growth plan.
• Manage client relationships and to delegate tasks within the group as needed.
• Build processes within the department as privacy laws expand.

Candidate must have active California Bar membership.  Credentials in cyber and privacy (e.g., CIPP/US, CIPP/E, CIPT) are preferred. Please add "Privacy Partner" in the application comments.

Salary Range: Commensurate with Experience

Location: Sherman Oaks, CA (On-site)
Employment Type: Full-Time, In Office Role

About the Role

We are seeking an experienced Legal Assistant to support our bankruptcy practice in Sherman Oaks, CA. The ideal candidate brings deep familiarity with federal bankruptcy procedures and local bankruptcy rules, as well as hands-on experience with bankruptcy filings, PACER/CM-ECF, calendaring, proofs of claim, case monitoring, and document management. This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple active matters and deadlines in a fast-paced law firm environment.

Essential Functions

• Process, draft, and file bankruptcy-related documents.
• Gather information from creditors, debtors, trustees, and court clerks.
• Obtain credit reports and prepare, review, and file proofs of claim.
• Submit legal documents to state and federal bankruptcy courts in a timely manner.
• Maintain files and monitor cases on electronic platforms.
• Proofread and correct prepared materials for grammar, spelling, punctuation, format, and content.
• Input, retrieve, update, and delete information using computerized databases.
• Sort, open, log, and distribute incoming mail; route correspondence to the appropriate case files or
personnel.
• Compose routine letters and memoranda and prepare reports using knowledge of the practice area and
applicable guidelines.
• Ensure documents are in proper format and contain all necessary portions or related documents for court
acceptance and filing.
• Prepare and assemble materials, documents, and exhibits for meetings, court appearances, and hearings.
• Receive and screen visitors and telephone calls; respond to inquiries on matters such as the status of
pending cases, administrative and court rules, and appeal procedures.
• Schedule and arrange meetings and conferences, notify interested parties, and arrange attorney travel,
including transportation and hotel reservations.
• Manage assigned attorneys' calendars, including scheduling meetings, conferences, and other engagements.
• Requisition supplies, equipment, and other services for the assigned desk through the operations
department.
• Act as liaison with internal departments and outside vendors.
• Coordinate with the Finance Department on billing matters.
• Calendar and monitor bankruptcy deadlines, hearings, claims bar dates, response deadlines, and filing
requirements.

Required Skills and Qualifications

Knowledge of:
• General office policies, procedures, and practices.
• Electronic filing of cases on the U.S. Federal Bankruptcy Courts Electronic Case Filing (ECF) System.
• Legal terminology and national, federal, and state-specific bankruptcy procedures.
• The legal industry, with strong writing, language, and spelling skills.

Skills & Abilities:

• Proficiency with Microsoft Office, Adobe Acrobat, PACER/CM-ECF, and legal case-management or
document-management systems; familiarity with Westlaw, Lexis, CSDisco, Everlaw, a plus.
• Experience with Chapter 7, Chapter 11, Subchapter V, and/or Chapter 13 matters preferred.
• Strong typing, proofreading, and document-production skills
• Ability to plan and organize workload to comply with established deadlines.
• Ability to work cooperatively with employees and clients.
• Strong communication and interpersonal skills, with daily verbal and written communication with
employees and clients.

Education & Experience:

• High school diploma or equivalent required; some higher education or vocational training preferred.
• Minimum of 3 years of experience working directly in the bankruptcy practice area as a legal assistant in a
law office.

Work Environment

The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law
firm. Overtime may be required on an as-needed basis.

Salary Range: $48-$55 per hour

Position Summary

Stubbs Alderton & Markiles, LLP is investing in the intersection of legal practice, technology, and data to deliver better outcomes for its clients and a more efficient, insight-driven firm. The Legal Innovation Specialist plays a key role in advancing the firm's use of generative AI, emerging legal technologies, and the platforms that power the firm's client relationships and business operations.

This role serves as a practical bridge between legal practice and technology. Working closely with attorneys, firm leadership, and business professionals, the position focuses on driving adoption, improving workflows, ensuring AI-enabled tools are meaningfully integrated into daily practice, and serving as the firm's in-house expert on its core AI, marketing, business development, and CRM platform (HubSpot). The role emphasizes clear communication, pragmatic problem-solving, responsible data management, and direct, hands-on support of attorneys and staff through group sessions, targeted workshops, and one-on-one training.

Key Responsibilities

• Partners with attorneys, practice groups, and firm leadership to identify high-impact opportunities for applying generative AI and legal technology within existing workflows.
• Supports the design, rollout, and scaling of practice-specific, AI-enabled workflows that align with attorney needs and firm priorities.
• Engages directly with attorneys to understand adoption challenges, gather feedback, and recommend practical solutions that reduce friction and increase utilization.
• Designs and delivers onboarding, training, and enablement programs—including presentations, workshops, demos, and written materials—that showcase real-world use cases for AI and firm technology.
• Serves as a day-to-day point of contact between attorneys and firm leadership on matters related to legal technology, CRM, and service delivery.
• Acts as the firm's primary HubSpot subject-matter expert and administrator, owning configuration, workflows, pipelines, and integrations.
• Designs and delivers HubSpot training for attorneys and staff—onboarding, refreshers, role-based sessions, and one-on-one coaching—to build firm-wide fluency and adoption.
• Owns HubSpot data management and hygiene, including contact and company records, deduplication, segmentation, data-entry standards, and ongoing quality controls.
• Builds and maintains dashboards, reports, and lists that give attorneys and leadership visibility into pipeline, marketing performance, and client engagement.
• Manages HubSpot workflows, automation, and integrations with the firm's other systems, coordinating with IT to ensure secure, reliable data flow.
• Identifies opportunities to expand and better leverage HubSpot to support business development, client intake, and marketing initiatives.
• Monitors usage trends and engagement signals across HubSpot and AI tools to identify opportunities for additional training, reinforcement, or expanded adoption.
• Contributes to knowledge management initiatives by helping make legal know-how and firm data more accessible and scalable through responsible technology use.
• Translates attorney and staff feedback into actionable insights for leadership to inform tool enhancements, prioritization, and strategic planning.
• Supports pilots of new AI tools and workflows, assisting with coordination, documentation, and outcome assessment.
• Acts as a change champion—reinforcing best practices, coaching users through transitions, and helping embed new tools into daily routines.
• Helps ensure responsible, secure, and compliant use of AI and firm data, including protection of confidential client information and appropriate data governance.
• Assists with Innovation and Business Systems initiatives, special projects, and other duties as assigned.

Qualifications

Skills & Competencies

• Demonstrated interest in emerging technologies, particularly generative AI, and their application in legal or professional services.
• Hands-on expertise with HubSpot (or comparable CRM/marketing automation platform), including administration, training, reporting, and data management.
• Strong interpersonal and communication skills, with the ability to build credibility and trust with attorneys and business professionals.
• Ability to translate complex concepts into clear, practical guidance for diverse audiences.
• Excellent organizational skills and attention to detail, with strong data-hygiene discipline.
• Comfortable working in a fast-paced environment with evolving priorities.
• Proactive, solutions-oriented mindset with a focus on adoption and continuous improvement.
• Ability to work independently while collaborating effectively across teams.
• Professional judgment and discretion when handling sensitive or confidential information.
• Strong presentation and facilitation skills, effective with both legal and executive audiences across informal discussions, whiteboard sessions, presentations, and live demonstrations.

Education & Prior Experience

• Bachelor's degree required; advanced graduate degree or JD a plus.
• Approximately 5+ years of professional experience, ideally involving legal or professional services practice support, innovation, knowledge management, CRM administration, or client-facing roles.
• Relevant experience in a law firm or professional-services environment highly preferred.
• Experience supporting attorneys, clients, or internal stakeholders through change, training, or process-improvement initiatives.

Technology

• Proficiency with HubSpot (strongly preferred), AI Tools, LMM, and Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
• Comfort using collaboration, knowledge management, and workflow tools (e.g., SharePoint, HighQ, or similar platforms).
• Ability to quickly learn and effectively use new legal technology and AI-enabled tools.
• Familiarity with automation, reporting, or data-visualization tools is a plus (ie PowerBi).

Why Stubbs Alderton & Markiles

Stubbs Alderton & Markiles is one of Southern California's leading business law firms, known for its work with technology, entertainment, and emerging-growth companies. This role offers the opportunity to shape how a forward-looking firm adopts AI, modernizes its technology stack, and puts data to work—with real ownership, executive visibility, and a direct impact on how the firm serves its clients.

Successful candidates will be provided with strong career-development opportunities and a competitive total-rewards package.

Salary Range: $80,000 to $120,000